Our Privacy Policy

This privacy policy will explain how Clan Childlaw uses the personal data we collect when you contact us, make a donation, or book one of our events. If you have any questions about this privacy policy or how your data is used, please contact us on admin@clanchildlaw.org.

What data do we collect?

Clan Childlaw may ask you for the following data:

  • Name
  • Email address
  • Organisation
  • Job Title
  • Location
  • Phone number
  • Billing Address
  • Information on the services you wish to receive from Clan Childlaw

How do we collect your data?

Clan Childlaw will collect data about you if you use this website to book an event, make a donation, join our mailing list, or submit an enquiry.

How will we use your data?

If you make an enquiry via the website contact forms, we will use your data to:

  • Respond to your enquiry
  • Send you a survey after your enquiry has been answered
  • Produce anonymised reports about enquiries for our board and funders

If you book one of our events, we will use your data to:

  • Provide you with information, updates and reminders about the event
  • Allow the event leader to pitch the event or training at an appropriate level
  • Send an evaluation form after the event to help us improve our services
  • Produce anonymised reports about event attendance for our board and funders

If you join the Child Law Network email list, we will use your data to:

  • Send you emails regarding future events or updates relating to our work
  • Tailor the content of our emails to suit different audiences

We use the third-party email provider Mailchimp to send the Child Law Network emails.

Read Mailchimp’s Privacy Policy

Photography and Filming

Clan Childlaw Events:

Photography and filming may occasionally take place at our events. This is used for publicity purposes by Clan Childlaw. You will be notified at the start of the event that if you do not wish to be captured on film, our photographers will be notified and no images featuring you will be used.

Participation Activity & Groups:

If you are involved in a Clan Childlaw group or participation activity we may take photographs, videos along with capturing other contributions.  Your image and words may be used for online and printed publicity materials, reports, social media, multimedia productions etc.  For this we will always ask for your written consent before doing so and in most cases any written contributions you would make would be anonymous – this means that nobody would know it came from you.  We will talk this through with you and make sure you are aware of any risks before any of the information is shared.

Howwe use the information?

Photographs and films taken at Clan events, activities and groups will be used for Clan publicity – including website, social media and publications and promotional materials e.g. banner stands, presentations. Please note that websites and social media can be seen worldwide and not just in the UK where UK law applies. Once shared externally, the information that is provided will be difficult to remove. 

Retention Period:

Clan Childlaw will store your photographs and film securely on our systems for no longer than five years, however your photograph, film, words and quotes may be selected for inclusion in our historical archive and be retained indefinitely.  


If you make a payment through the Clan Childlaw website (e.g., a donation or event booking) your payment details are processed by Stripe. When processing payments, some of your data will be passed to Stripe, including information required to process or support the payment, such as the purchase total and billing information.

Please see the Stripe Privacy Policy for more details.

If you have made a donation, your data may also be used to claim gift aid.

How long will we keep your data?

There are legal and regulatory requirements for us to keep certain data for certain amounts of time. We also keep some data to help our business operate and to have information available when we need it.

  • If you contact us with an enquiry, we will keep your data for one year from the date of the enquiry.
  • If you book an event, we will keep your data for approximately 6 months.
  • If you make a donation or other payment, we will keep your data for up to 7 years. This is for tax purposes.
  • If you sign up for our newsletter we will keep your data indefinitely, unless you choose to unsubscribe.

Cookie Policy

This site, like many others, uses small files called cookies to help customise your experience.

Read Clan Childlaw’s Cookie Policy

What are your data protection rights?

Clan Childlaw wants to make sure that you are fully aware of all your data protection rights.

Every user is entitled to the following:

  • The right to access: You have the right to request for copies of your personal data.
  • The right to rectification: You have the right to request that Clan Childlaw corrects any information you believe is inaccurate. You also have the right to request that Clan Childlaw to complete information you believe is incomplete.
  • The right to erasure: You have the right to request that Clan Childlaw erase your personal data, under certain conditions.
  • The right to object to processing: You have the right to object to Clan Childlaw’s processing of your personal data, under certain conditions.
  • The right to data portability: You have the right to request that Clan Childlaw transfer the data that it has collected to another organisation, or directly to you, under certain conditions.
  • If you make a request, Clan Childlaw have one month to respond to you. If you would like to exercise your data protection rights, please contact us on admin@clanchildlaw.org or 080 129 0522.


How to contact the appropriate authority

Should you wish to report a complaint or if you feel Clan Childlaw have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office on scotland@ico.org.uk or 0303 123 1115.